For large volumes (hundreds or thousands of pages). Lower end for >10k pages in standard condition; higher end for smaller batches or if handling required. Includes basic PDF output.

Applies to small jobs – e.g. scanning 20 pages might be €0.15 each. Minimum charge €10 to cover setup time.

Using overhead scanner, careful page handling. Price depends on total pages and fragility. (~€0.30 for simpler books in bulk, up to €0.60 for very delicate or low-volume projects). Physical book remains intact.

Added on if not included. Can be waived for large jobs or charged at lower end (~€0.03) if text is easy. Higher end if complex layouts or languages.

Detailed indexing includes naming files according to your scheme, categorizing by document types, adding metadata (date, document number, subject) and creating a searchable structure for easy retrieval.

Sorting, removing staples, refiling documents. Can estimate ~€5 per standard binder or box if moderately organized, more if papers are very disordered (20% surcharge for unsorted docs). Alternatively €30–€40/hour for on-site archive sorting.

Charge a setup/travel fee per day on-site (covers transport, equipment setup and idle time) plus the normal per-page rates (with possible premium if environment slows work). Prices vary by distance.

This could include installing or configuring a DMS for the client. The price can vary widely (€500 for a small setup to €2000+ for complex integration). If providing a custom software or reseller solution, factor in any license costs.

If you offer cloud storage of scanned files, a reference point is Fina's €6.64/GB/month. You might charge a similar flat rate that includes backup and access. Alternatively, offer to set up files on client's own cloud at no charge beyond scanning.

Introductory education for employees on using the digital archive (searching, folder structure, basic document management rules).

Detailed workshop on digital archiving rules, working with software solutions (DMS systems, e-Archive), data security and legal frameworks (GDPR, etc.).

Analysis of existing document management systems, optimization proposals, classification and digitization of archives, including creation of archiving policies.